Committees of the Board

Committee Descriptions:
The Executive Committee
The Finance Committee
The Health Services and Quality Management Committee
The Governance Committee
The Planning Committee
Residents’ Council

The Executive Committee:

The Executive Committee shall consist of:

1. The Chairperson of the Board
2. The Vice-Chairperson of the Board
3. The Immediate Past Chairperson of the Board
4. The Executive Director
5. Corporation Representative
6. Any other members appointed by the Board

The duties of the Executive Committee shall be:

1. To exercise the full power of the Board in all matters arising between regular meetings of the Board reporting every action at the next meeting of the Board.
2. To study, advise and/or make recommendations to the Board on any matter as directed by the Board.
3. To promote goodwill and financial support of the Villa from the people of the community.
4. To complete the Chief Executive Officer’s evaluation process annually.
5. To complete the Board evaluation process annually.
6. The committee shall meet at the call of the Chairperson or the Executive Director through the Chairperson.

The Finance Committee

The Finance Committee shall consist of:

1. The Executive Director
2. Such other members appointed by the Board
3. The Chairperson shall be a member of the Board

The duties of the Finance Committee shall be:

1. To study and recommend to the Board for approval, a detailed Annual Budget and implementation plan for capital and operating revenues and expenditures for the ensuing year.
2. To study the latest financial statements of the Villa for the month and make recommendations to the Board.
3. To inform and advise the Board on Financial matters at each Board meeting.
4. To recommend to the Board the types and amounts of insurance to be carried by the Villa and to review these annually.
5. To review and recommend for approval by the Board all bids for new construction and renovation for building and property related projects, as required.
6. To perform the function of the Audit Committee.
7. The committee shall meet at the call of the Chairperson or the Executive Director through the Chairperson.

The Committee shall meet at least eight (8) times a year at a time set by the Committee.

The Health Services and Quality Management Committee

The Health Services and Quality Management Committee shall consist of such members appointed by the Board. The Chairperson shall be a member of the Board of Trustees. The duties of the Health Services and Quality Management Committee shall be:

Health Services:

1. To require the Executive Staff and the Medical Director to make available on regular, periodic basis, a profile of the present and projected needs of the residents' health program at St. Joseph's Villa.
2. To analyze and evaluate data, which reflects these needs.
3. To determine the scope of services to be offered in the Villa and the changes to be made in services.
4. To require that the Executive Staff and Medical Director suggest and/or clarify Villa health care objectives, goals and policies on a regular basis. To ensure that these are consistent with the Villa Mission and Philosophies.
5. To establish criteria or modify objectives, goals or policies set for residents' health care from the Executive Staff and the Medical Director.

Quality Management:

1. To receive regular reports (statistical, descriptive, etc.) related to the provision of direct resident care, indirect support service and client medical service, indicating that appropriate standards have been developed in each of these areas.
2. To receive regular follow-up documentation (data patterns and trends, etc.) prepared by the Executive Team, quarterly Medical Staff Meeting and other relevant committees.
3. To facilitate resolution of quality assurance problems or issues by the provision of suggestions, advice and recommendations to the Executive Staff, Departmental Managers and the Medical Staff.
4. To report to the Board of Trustees on standards, measurement and problem-solving actions taken in the area of Quality Management within the Villa.

Medical Director

1. To meet from time to time with the Medical Director to evaluate and review the quality of medical care being rendered in St. Joseph’s Villa.
2. To make recommendations to the Board of Trustees regarding the professional performance of the Medical Director in St. Joseph’s Villa.

This committee shall meet at least four (4) times per year at a time set by the committee.

The Governance Committee

The Governance Committee shall consist of up to seven (7) members. The membership shall be comprised of six (6) members of the Board of Trustees, at least one of whom shall be a Corporate Representative, and the Executive Director of St. Joseph's Health Care System; and

1. The Immediate Past Chairperson of the Board shall Chair the meetings;
2. The Vice-Chairperson of the Board shall be a member; and
3. The Chairperson of the Board is not required to be a member.

The duties of the Governance Committee shall be:

1. To nominate members for election and re-election to the Board of Trustees subject to Article III, Section II, subsection (1).
2. To nominate for election and re-election officers of the Board of Trustees.
3. To nominate for election and re-election members and Chairpersons of the Standing Committees of the Board.
4. To produce a report approved by the Corporation containing the above-referred-to nominations on or before the last regular monthly meeting of the Board of Trustees before the Annual Meeting of the Board of Trustees.
5. To review and recommend to the Board for approval, amendments to the By-Laws of the Villa.
6. The committee shall meet at the call of the Chairperson or the Executive Director through the Chairperson.

The Planning Committee

The Planning Committee shall consist of such members appointed by the Board. The Chairperson shall be a member of the Board of Trustees.

The duties of the Planning Committee shall be:

1. To develop and maintain a discussion paper which outlines the possible future direction of the Villa.
2. To identify the existing and future community needs.
3. To develop a long range plan for the Villa.
4. To work with architects and consultants concerned with planning for major improvements, renovations and future buildings.
5. The committee shall meet at the call of the Chairperson or the Executive Director through the Chairperson.

Residents’ Council

The residents’ Council shall consist of:

A representative from each resident’s home area, in addition to family members and one member of the St. Joseph’s Villa’s Seniors’ Day Program, shall be members. In addition to this membership, all residents have the right to attend and observe any Council meeting

The Residents’ Council is founded on the premise that the residents can and should play a part in the organized daily life of Our Home and all its activities with the residents planning and furnishing the manpower for such activities wherever possible — in harmony with the total program of the Home.

For more details, see Residents’ Council Bylaws: Bylaws...