ST. JOSEPH’S VILLA FAMILY COUNCIL
TERMS OF REFERENCE
(October 19th 2015 )
The name of the organization shall be the St. Joseph’s Villa Family Council.
2. MISSION STATEMENT:
The mission of the Family council at St Joseph’s Villa is to advocate for excellence in physical, mental, spiritual and emotional care by working together with residents and staff to ensure a safe, informed, dignified and caring environment for all. And, to disseminate information which affects positive change in Long Term Care in a responsible manner.
3. Jurisdiction Under the Long Term Care Homes Act, 2007 ( Regulations passed, 2010):
- To provide assistance, mutual support, information and advice to residents, family members of residents and persons of importance to residents, including when new residents are admitted to the home.
- To advise residents, family members of residents and persons of importance to residents respecting their rights and obligations under the Long Term Care Act.
- To advise residents, family members of residents and persons of importance to residents respecting the rights and obligations of the licensee under this Act and under any agreement relating to the home.
- To attempt to resolve disputes between the licensee and residents.
- To sponsor and plan activities for residents.
- To collaborate with community groups and volunteers concerning activities for residents.
- To review inspection reports and summaries.
- To review the detailed allocation of funding under the Act and amounts paid by residents.
- To review the financial statements relating to the home filed with the Director under the regulations and with the Local Health Integration Network.
Members of the St. Joseph’s Villa Family Council shall be: A friend, advocate or relative of a resident of St. Joseph’s Villa. Relatives, advocates and friends of a deceased resident are encouraged to continue their active membership.
5. OFFICERS AND THEIR DUTIES:
- Officers of the organization shall be the Chairperson, Co-Chairperson, Past Chairperson and Secretary.
- An Executive Committee shall consist of Family Council Officers and Members Without Portfolio as invited to join by the Chairperson.
- The Chairperson shall preside over all meetings. In the event of his/her absence, the Co-Chairperson shall preside.
- The Secretary shall record the minutes of each meeting and maintain the minutes as permanent record.
- The Secretary shall also be responsible for completing designated forms relating to requests for facility administration action.
- If an officer can no longer perform his/her duties, the Executive Committee shall appoint a member to serve out the remainder of the term.
- The term of office shall be one year with the exception of the Past Chairperson whose term of office will be two years.
- Committees may be set up as needed by the Executive Committee and may include welcoming, grievance, activities, etc.
- Elections shall be held in October at the Annual General Meeting.
- Members are encouraged to volunteer on their own initiative to be considered for office.
- Nominations from the floor will also be accepted.
- Meetings will be held on the 3rd Monday of every month, alternating between daytime and evening meetings.
- Twelve meetings will be held yearly. Special meeting may be called by the chairperson as required.
- Subcommittee meetings shall be held as deemed necessary by Council members.
- Issues will be voted on at regular scheduled meetings by all members present. The results shall be decided by a simple majority vote. (Majority vote = at least 50% + 1)
- A licensee of a long term care home shall attend a meeting of Family Council only if invited and shall ensure that staff, including the Administrator and other persons involved in the management or operation of the home attend if invited.
- A licensee has a duty to consult regularly with the Family Council and shall consult with them at least every three months.
- The Family Council Liaison Person(s) will attend meetings as invited by the Council.
- These Terms of Reference will be reviewed yearly in October after elections have been held at the Annual General Meeting.
- Amendments may be made to these Terms of Reference by a majority (50% + 1) vote at the Annual General Meeting.